On the other hand, the ITEM DESCRIPTION is on the TARGET line along with the expense account. Therefore, we can also say that the SOURCE ACCOUNT is the A/P account since it's on the source line. Let's take a look at the transaction journal of a bill:Īs you can see, the MEMO is on the source line together with the Accounts Payable (A/P) account. Every transaction has a source and target/s lines. When you check the journal of a transaction ( More > Transaction journal), the first line is the SOURCE line and the rest of the lines are the TARGET lines.
QuickBooks uses the Sources and Targets concept when posting transaction details to reports. I did replicate the scenario on my end, and I'm happy to explain how memos are displayed on the report. Thanks for telling me what report it is, Coolen0ugh. Please let me know if there's anything else that I can help with your reports. You can check out this article to see the complete list of available reports for your QuickBooks Online version: Reports included in your QuickBooks Online subscription. To learn a bunch of ways to customize your reports, refer to these articles: These are the examples of reports that look at a transaction in its entirety: If the Memo/Description column on the report is blank, enter the required information in the Message displayed on statement field (for Invoices, Adjustment Notes, Sales Receipts) or Memo field (for Expenses and Bills), as deemed necessary. On the other hand, if the report that you are viewing looks at a transaction in its entirety, the Memo/Description column will display the information entered in the Message displayed on statement field (for Invoices, Adjustment Notes, Sales Receipts) or Memo field (for Expenses and Bills). Purchases by Product/Service Detail Report.Here are the examples of reports that look at a transaction on a 'per line item' basis: To get the info that you need, edit the transactions and enter the appropriate info on the Description column accordingly. If the Memo/Description column on the report is blank, that means the transactions have no information entered in the Description column for each line items. If you're viewing a ' per line item basis' type of report, the Memo/Description column will display the information entered in the Description column of the individual line items in a transaction. This columns gets its information according to the type of report that you are viewing.
Take those small steps and watch for the results.You've come to the right place to get the answers you're looking for, me share with how the Memo/Description column on reports derives its data. Your friendship will become strong with small steps.
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